> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://wedodev-en.crisp.help/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# The 5 steps of a meeting

Prepare your meetings in teams, take minutes in real time and track the tasks assigned from one meeting to the next. WEDO will guide us through 5 steps: before, during and after the meeting.

# Before the meeting

## Step 1 - Meeting In preparation

The first step allows you to prepare your meeting.

*   In a few clicks, ** [add your meeting](/en/articles/5789406-create-a-meeting)** and set the title, attendees, date, start and end times as well as the frequency and location.
    
*   Then, **create your agenda** by adding the ** [topics](/en/articles/5741711-what-is-a-topic)** that will be discussed in the meeting.
    
*   Define the **presenters** for each topic.
    
*   Document the agenda by attaching the necessary ** [files](/en/articles/5708464-attach-a-file-to-a-topic)** and add your ** [private notes](/en/articles/5713459-add-a-private-note-to-a-topic)** if necessary.
    
*   ** [Import the tasks](/en/articles/5720003-import-tasks-into-a-topic)** to be treated in the meeting.
    
*   Manage the **access rights** to the meeting.
    

💡 You can prepare the agenda in teams with the multiple editing mode.

💡 Navigate from one topic to another from the table of contents

## Step 2 - Validated Agenda

*   When each attendee has prepared his or her meeting, you can **move on to step 2: validated agenda.**
    
*   **Send an Email to attendees** to notify them when the agenda is ready.
    

💡 Each attendee can then come and consult the agenda in real time according to their access rights.

# During the meeting

## Step 3 - Meeting Ongoing

*   On the day of the meeting, **go to Step 3 - Ongoing**.
    
*   At the beginning of the meeting, **manage the attendees** from the attendee list.
    
*   Write the meeting minutes by adding content ** [blocks](/en/articles/5701125-what-is-a-block)**.
    
*   **Navigate from one topic to the next** using the table of contents or the arrows at the bottom of each topic.
    
*   To advance your agenda, **rule on each topic** during the meeting. Choose whether the topic is Addressed, To Be Reviewed, or To Be Postponed.
    

💡 When you rule on a topic, the next topic is automatically displayed on the screen to continue writing the meeting minutes.

# After the meeting

## Step 4 - Meeting minutes In review

*   At the end of the meeting, click on **Step 4 - Review**.
    
*   Review your meeting minutes and make any necessary corrections.
    
*   **Email** attendees to let them know when the meeting minutes are available for review.
    
*   ** [Export the meeting minutes](/en/articles/5885813-export-a-meeting-in-pdf)** as a PDF if you need to print them.
    

## Step 5 - Locked Meeting

*   If this was not done during the meeting, WEDO prompts you to **rule on the topics** before locking - you can choose to mark them as **All addressed** or **Revisit all** at the next meeting.
    
*   **Lock the meeting** when the meeting minutes have been reviewed and approved.
    

💡 Lock the meeting so that the meeting minutes cannot be changed.

**Prepare for the next meeting**