Meetings with WEDO

Company meetings usually involve several people, which is why they are generally created from a workspace (1), by navigating to the Meetings tab (2), then the
+Add a meeting button (3). We recommend that you create a workspace for each recurring meeting.

Alternatively, you can add a meeting using the Quick Add button (4).

Meeting parameters

Once you've added your meeting, the settings window will guide you through entering your information. Finally, click on the Add meeting button to save them and move on to the Ongoing step.

The agenda

The WEDO meeting agenda is made up of sections (1) and topics (2). Content is added (3) to the topics using different types of blocks (4).

Before - during - after the meeting

With WEDO, the focus is on the three key moments that frame a meeting: first, the time before the meeting, a preparation phase that allows attendees to prepare their interventions as well as the agenda. Then the central phase, that of writing the meeting minutes in real time. Finally, the after-meeting phase allows the writers time to re-read and modify the meeting minutes if necessary.

The 5 steps of a meeting with WEDO

These three key moments are covered by 5 distinct steps in WEDO. To modify the steps, click on the triangle to the right of the step you are currently at (1), then select the desired step by clicking on it (2). You can also click directly on the action button to move on to the next step (3).

Step 1 - Meeting in preparation

You'll start by preparing the agenda on your own or in teams, thanks to the multiple editing mode. You can create topics and sections to organize them, define presenters for the various items and add blocks such as files, paragraphs of text, private notes or votes.

Step 2 - Validated agenda

After the preparation phase of the agenda, you can validate it so that attendees can come and read it before the day of the meeting. You will always have the opportunity to edit the validated agenda if it needs to be modified.

Step 3 - Write the meeting minutes

On the day of the meeting, you can start writing in real time. You will complete your different topics by entering paragraphs, private notes, decisions and tasks. The table of contents on the side menu on the left of the screen will allow you to navigate easily through the different items on the agenda.

Once discussed, you will rule on your topics according to 2 options:

• End (1), for topics that will not be discussed in future meetings, or
  
• Revisited (2), for topics to be revisited at the next meeting, or one of the next meetings (3 small items).
  

Step 4 - Review meeting minutes

After the meeting minutes, you will have the opportunity to review and edit the minutes as needed. All elements, attendees, sections, topics, paragraphs, private notes, decisions and tasks can be corrected as needed. The meeting minutes can also be edited by multiple people.

Step 5 - Lock the meeting minutes

The last step will be to lock the meeting minutes in order to freeze its content. A locked meeting minutes can no longer be edited.

There are more specific articles that will guide you through the Meetings module.

Go to the "Meetings" collection

Updated on: 09/04/2024